Description
This solicitation seeks a firm‑fixed‑price contractor to provide full‑service event management for the “Freedom 250” commemorative reception and fireworks celebration in Sapporo, Japan on 5 February 2027. The contractor must handle venue coordination, catering for 150 guests, AV and lighting, bilingual MC, fireworks design, permitting, security liaison, transportation/shuttle services, photography/video capture, and post‑event cleanup, while complying with local regulations and the concurrent Sapporo Snow Festival requirements. The award will be made without discussion of offers, and all submissions must be received by 12:00 noon JST on 20 Nov 2026.
• Comprehensive event planning and execution (reception + 20‑minute fireworks).
• Required licenses for pyrotechnics, permits from municipal authorities, and coordination with U.S. Consulate security.
• Deliverables include detailed plans, on‑site management, raw media on event night, edited video within 4 days, and final invoicing.