Freedom 250 Reception and Fireworks Event

The U.S. Consulate General in Sapporo is seeking a firm‑fixed‑price contractor to plan, coordinate, and execute a high‑profile “Freedom 250” commemorative event on 5 February 2027. The scope includes full event management, venue preparation, hospitality, entertainment, fireworks execution, permitting, transportation, parking, photography/videography, technical support, safety oversight, and on‑site coordination. The contractor must work closely with the venue (Nouvelle Pousse at Okurayama), Sapporo City, Hokkaido Prefecture, local police, and other authorities, especially given the concurrent Sapporo Snow Festival, which adds additional permitting and crowd‑control requirements. All quotations are accepted electronically; the contract will be awarded without discussion based on initial offers. • Event date: 5 Feb 2027 (two‑hour reception + 20‑minute fireworks) • Location: Nouvelle Pousse, Okurayama, Sapporo, Japan • Contract type: Firm‑fixed‑price, award on first responsive quotation • Required services: event planning, venue logistics, hospitality, entertainment, fireworks, permits, transport, parking, media capture, technical & safety management • Coordination with multiple Japanese agencies and compliance with local festival regulations • Submission must be electronic, ≤15 MB, and contractors must be SAM‑registered • NAICS 561920 (Convention and Trade Show Organizers)