Request for Proposal for RFP #ELCMDM2025-07 For Human Resource Management System and Payroll Services

The Early Learning Coalition of Miami‑Dade/Monroe awarded a contract for a cloud‑based Human Resource Management System (HRMS) and associated payroll processing services to UKG Kronos Systems, LLC. The contract covers the Coalition’s approximately 329 employees, requiring data migration, integration with existing financial and student‑information systems, ongoing payroll administration, and robust data‑security and support provisions. The award follows a competitive RFP process with two sealed‑application windows (Aug 11 and Aug 25, 2025) and multiple evaluation committee reviews before the intent‑to‑award was issued. The vendor must provide per‑employee annual cost limits ($300‑$380) and multi‑year budget forecasts through FY 2031. • Scope: Cloud HRMS platform plus full‑service payroll processing, implementation, and support. • Vendor: UKG Kronos Systems, LLC (sole award). • Procurement: Open competition with a formal RFP, sealed submissions, and evaluation committees. • Financial parameters: Per‑employee cost ceiling $300‑$380; workforce ≈ 329 staff. • Timeline: Application deadline Aug 25 2025; intent‑to‑award issued (date not disclosed); contract performance dates not specified.