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  5. ›RFP#340-27-YE DOCUMENT MANAGEMENT SYSTEM FOR HUMAN RESOURCES

City of Portsmouth·Virginia

RFP#340-27-YE DOCUMENT MANAGEMENT SYSTEM FOR HUMAN RESOURCES

Closes 12/3/2026$200k – $500kRequest for Proposal
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Description

The City of Portsmouth is seeking a vendor to provide a full‑featured Document Management System (DMS) tailored for its Human Resources department. The scope includes software acquisition, configuration, integration with existing HR platforms, data migration, user training, and ongoing support. This professional‑services contract aims to improve records handling, compliance, and accessibility for HR staff and employees. • Implement a DMS that meets HR functional requirements (e.g., personnel files, onboarding documents, performance reviews). • Integrate the new system with current city HR applications and ensure secure data migration. • Provide training, documentation, and 12‑month post‑implementation support.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Yashica Edwards(Buyer)

Key dates

Opened
10/27/2026
Closes
12/3/2026

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541511
Solicitation №
RFP-130810

Budget estimate

$200,000 – $500,000

Based on typical municipal DMS implementations, a city‑wide HR system integration project usually ranges from a few hundred thousand dollars to about half‑a‑million, depending on software licensing, customization depth, data migration complexity, and support duration. For a mid‑size city like Portsmouth, an estimate of $200,000‑$500,000 is reasonable.

AI estimate from the solicitation

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