Printing Devices and Managed Print Services

This contract establishes a county‑wide agreement for the procurement, installation, and ongoing management of printing hardware and related consumables. Under a VITA‑standard framework, Virginia Business Systems will supply the devices, handle maintenance, manage supplies, and provide lease‑rental options as needed for Fauquier County. The agreement runs from late March 2025 through late November 2025, with the possibility of renewal under the attached 2024 Renewal Notice. Key compliance requirements include tax‑exempt status, debarment checks, drug‑free workplace, anti‑discrimination, and strict record‑retention and audit provisions. • Scope: Provide printing devices (hardware) plus managed print services (maintenance, consumables, support). • Duration: Approximately 7 months (Mar 25 2025 – Nov 20 2025) with an optional renewal. • Procurement: Full and open competition via VITA RFP 2020‑12; single‑award to Virginia Business Systems. • Payment: Invoices due 45 days after receipt; subcontractors paid within 7 days of owner payment. • Compliance: Tax‑exempt handling, debarment verification, drug‑free workplace, sex‑offender certification, asbestos awareness, and 5‑year record retention.