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Ferris State University·Michigan

Multi-Function Printing Devices & Managed Copier Fleet Options

Closes 11/12/2026$500k – $2MRequest for ProposalLogin required
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Description

Ferris State University is soliciting qualified vendors to provide a curated selection of multi‑function printing devices (MFPDs) and associated managed services for lease or purchase across its campuses. The university seeks tiered device options (low, medium, high output) with standardized features, scalable capacity, and integrated invoicing. Vendors must submit detailed cost structures (lease, purchase, per‑click costs), support SLAs (same‑day response, 95%+ uptime), security requirements (encrypted drives, firmware updates), and implementation plans for network integration and Papercut. The contract term is 36‑60 months, with the expectation of a single monthly invoice per location and quarterly performance reporting.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Ben Ackerman(Bid Contact)

[email protected]

(231) 591-3914

Key dates

Opened
10/7/2026
Questions due
10/26/2026
Closes
11/12/2026
Projected award
1/1/2027
Duration
36-60 months

Last updated

Details

Type
Request for Proposal
Industry
Consulting Services
NAICS
532490
Solicitation №
26-030

Budget estimate

$500,000 – $2,000,000

The contract spans 3–5 years and includes both equipment lease/purchase and managed services (maintenance, consumables, invoicing, reporting). Assuming an average campus fleet of 150 devices with lease rates of $1,000‑$2,500 per device per month plus service fees, annual spend could range from $1.8 M to $4.5 M. Factoring potential economies of scale for a single‑vendor award, a realistic budget range for the vendor is estimated between $500,000 and $2,000,000 over the contract term.

AI estimate from the solicitation

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