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Metropolitan Community College·Missouri

Managed Print Services

Closes 1/14/2027$500k – $1.5MRequest for ProposalLogin required
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Description

Metropolitan Community College (MCC) in Kansas City, MO is seeking a qualified Managed Print Services (MPS) provider to deliver a full‑service, multi‑year managed print solution for all campus locations. The contractor will supply, install, configure, and maintain multifunction devices (MFPs) and single‑function printers, provide print‑management software, secure printing, consumables management, and ongoing support. The contract is initially for three years with two optional one‑year extensions, and includes fleet assessment, device consolidation, lease/purchase options, service‑level commitments (same‑day/next‑day onsite response), security hardening, training, and regular reporting. The scope covers roughly 156 current devices across nine MCC campuses, with optional Year 4‑5 pricing.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Crystal Greer(Bid Contact)

[email protected]

(816) 604-1341

Key dates

Opened
10/1/2026
Questions due
12/14/2026
Closes
1/14/2027
Projected award
2/18/2027
Duration
3 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541519
Solicitation №
1018-27-3

Budget estimate

$500,000 – $1,500,000

The RFP does not disclose a contract value. Based on typical managed print service contracts for a mid‑size college with ~156 devices, a 3‑year agreement (including hardware lease/purchase, software licensing, consumables, and support) usually falls between $0.5 million and $1.5 million. Factors influencing the range include the mix of lease vs. purchase, volume of consumables, level of service (same‑day response), and optional years 4‑5.

AI estimate from the solicitation

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