BOE Voter Information Guide Printing & Mailing

This contract concerns the complete production and distribution of approximately 493,000 voter information guides (VIGs) for the August 8 2023 special election in Cuyahoga County, Ohio. The Board of Elections will supply artwork and a CSV data file; the vendor is responsible for two‑color printing, variable‑data integration, proofing per precinct, folding, sealing, and bulk mailing to the U.S. Postal Service’s Business Mail Entry Unit in Cleveland. Delivery must occur within a narrow window (June 26‑30, 2023). Pricing is expressed on a per‑thousand basis and is all‑inclusive. • Scope: Large‑scale commercial printing, variable‑data processing, and bulk mailing of 493 k voter guides. • Timeline: Bid submission = May 25 2023; final proof approval = June 9 2023; delivery = June 26‑30 2023. • Requirements: Provide PDF proofs per precinct (≈ 975), use CASS‑certified software for address processing, meet USPS “Standard Mail Automation” standards, and adhere to “time‑is‑of‑the‑essence” clauses.