Inspection Diving Services for Large Culvert Inspection (West)

The New York State Department of Transportation, is assisting Greenman-Pedersen, Inc (GPI), in the selection and retention of a subcontractor to provide Special Access for Consultant / State Inspection Teams throughout NYSDOT’s Region 3, 4, 5 & 6 under Contract No. D042077. A Subcontractor will be selected and retained for each type of special access equipment, which includes: Diving Services The selected Subcontractor will be required to provide all labor, materials, machinery, tools, and equipment for the Special Access for Large Culvert Inspections located throughout all counties of the listed NYSDOT Regions. The required special access will assist GPI, our subconsultant partners and New York State Department of Transportation (NYSDOT) personnel, or their authorized designee, with the inspection of said large culvert structures. Work shall be performed as described and in accordance with NYSDOT standards, the project specifications and the technical specifications. Required Experience: As the safety of human lives is at risk, the Subcontractor shall have had a minimum of three (3) years documented experience in providing structural inspection diving services. Interested parties may receive an electronic BID package from Mr. William Doughty by contacting him at 585-899-1467. The bid package explains in more detail the nature of the work, requirements and conditions needed to successfully complete this assignment. The project duration is from the execution of the Contract through May 31, 2030. It should be noted that the majority of the work will be performed from March through December of each year with minimal or uncertain amount of work anticipated during the winter months. The number of workdays required per crew to provide special access per week will vary from zero to seven (0 to 7) days. Also, weekend special access may be required to complete the work. GPI has a prime contract with the NYSDOT, Contract No. D042077. All applicable provisions of the prime contract apply to the subcontract. GPI reserves the right to reject any and all bids, to waive any and all informalities, to invite for new bid proposals and to disregard all nonconforming, non-responsive or conditional bids. Insurance: Insurance requirements are as follows, and shall be in accordance with the specifications in the Bid Documents: Policies of Bodily Injury Liability and Property Damage Liability Insurance; Policies of Automobile and Truck Insurance; Workmen’s Compensation Insurance; Disability Insurance. Permits: The Subcontractor is responsible in procuring all permits necessary to perform work, except RR Right of Entry and Lane Closures when provided under separate WZTC contract. Bid Documents: Interested firms may obtain a copy of the Bid Package including the Invitation to Bidders, Proposal Form with Bid Sheets, Contract Agreement, and Technical Specifications by contacting the Bid Document Contact listed below. Contact: Mr. William Doughty, GPI 150 State Street, Suite 100, Rochester, NY 14614 | [email protected] | (585) 899-1467. Deadline: Proposals prepared in conformance with the Bid Documents shall be accepted until 3:00 PM (Local Time), October 2, 2026 in the office of GPI, 150 State Street, Suite 100, Rochester, NY 14614. Bid Letting: Proposals shall be mailed (return receipt suggested), or otherwise delivered in a sealed envelope labeled “Proposal for WZTC”, and also labeled with the name of the bidder. As noted previously, proposals must be received at the offices of GPI 150 State St, Suite 100, Rochester, NY 14614 no later than 3:00 PM on April 1, 2026. Proposals received after the deadline will not be opened. The unopened package will be held for 5 business days at the delivery address. The Bids will be opened as soon as possible after 3:00 PM on October 2, 2026 and read out loud in the offices of GPI, 150 State Street, Suite 100, Rochester, NY 14614 by William Doughty. A representative of NYSDOT may be present. Attendance by a representative from each of the prospective bidders is encouraged but not mandatory. The Award of the Contract will be made within 30 calendar days after receipt of Bids, subject to final approval of NYSDOT. A tabulation of the Bids will be provided to all Bidders by email. Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through the Contract Management Bureau (Designated Contact: Valeri VanAntwerp. Until a contract is approved by the State Comptroller, contact with any other NYSDOT employee, or the firm as listed above, concerning this project should not be made unless otherwise directed by the Contract Management Bureau. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification. Title: Special Access for Consultant and State Inspection Teams Agency: Transportation, NYS Dept. of Contract Number: D042077 Contract Term: 45 months Date of Issue: 9/09/2026 Due Date/Time: 10/02/2026 @ 3:00 pm County(ies): All Counties Location: NYSDOT Regions 3, 4, 5 & 6 Classification: 2026-2029 Large Culvert Inspection Services Opportunity Type: General Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%