Purchase of Air Conditioners and Heaters

The Newark Board of Education is seeking a vendor to supply brand‑name or equal air‑conditioning units and heaters for its public schools on a two‑year, FOB‑destination basis. The contract is unrestricted, electronic‑only, and will be awarded to the lowest responsive and responsible bidder. The District will issue purchase orders after award; no minimum quantity is guaranteed, but maximum quantities are listed in the pricing schedule, with a possible 20 % upward variance. Delivery must be inside school buildings between 9 a.m. and 2 p.m., with signed receipt and required MSDS/labeling for any hazardous components. The vendor must provide a 90‑day (or manufacturer’s) warranty, a 7‑day defect‑repair guarantee, and maintain specified insurance coverages. No bid or performance bond is required. • Supply of HVAC units (air conditioners & heaters) – brand‑name or “equal” – with full specifications identified on the bid. • Inside‑school delivery (FOB destination) during defined windows; all freight, handling, and taxes are included in the price. • Mandatory certifications (ownership, political contribution, non‑collusion, OFAC‑Russia/Belarus, Iran, etc.) and insurance minimums ($1 M CGL, $1 M auto, workers’ comp). • Contract length two years with optional 90‑day ordering extension and up‑to‑20 % quantity increase without price change. • Evaluation based solely on lowest price meeting all requirements; liquidated damages of $100 per day per location for late delivery.