Scaling and Scale Maintenance, Reliability/Validity Analyses, and Online Ordering System of the New York State Regents Examinations

Update: An updated Cost Proposal was posted 5/28/26 to correct formatting errors. The RFP and other documents are posted on NYSED's Funding Opportunities webpage. The New York State Education Department (NYSED) Office of State Assessment (OSA) is seeking proposals to conduct two psychometric components: (1) scaling and scale maintenance, and (2) analyses to provide evidence regarding reliability and validity for selected High School Regents Examinations in English Language Arts, Mathematics, Science, and Social Studies, as well as (3) provide an online ordering system used by schools to place orders for Regents Examinations. The successful bidder will provide services and prepare technical documentation for the 2025-26, 2026-27, 2027-28, 2028-29 and 2029-30 school years. The services described in this RFP include three components. COMPONENT 1 includes all deliverables relating to scaling and scale maintenance. COMPONENT 2 includes all deliverables relating to conducting data analyses, and any special studies that are required, to provide evidence regarding the reliability, validity, and the scaling and equating of the operational Regents examinations, as well as preparing annual technical reports for each Regents examination administered in the preceding school year using operational test data provided by NYSED. COMPONENT 3 includes all deliverables relating to the provision of an online ordering system to be used by schools to place orders for Regents Examinations. Bidders must bid on all components of this RFP. The contractor will perform scaling and scale maintenance using data resulting from all field test administrations taking place in the 2025-26, 2026-27, 2027-28, 2028-29, and 2029-2030 school years. Nearly all the field testing is expected to take place in the spring (May and June). Occasionally, a very limited amount of field testing will take place in the fall (October and November). The contractor will also produce a scoring table and conversion chart for each of the three administrations per year (January, June, and August) of the operational Regents Examinations in English Language Arts (ELA), Mathematics, Science, and Social Studies. The contractor is required to provide documentation on the methodology, procedures and results for scaling and scale maintenance of the operational baseline scales. It is anticipated that under the terms of this contract, up to 12 operational Regents Examinations will require maintenance of the operational baseline scales. Beginning in the fall of 2026, the contractor will be required to prepare annual technical reports covering the three operational administrations that took place in the prior school year for each Regents Examination title. For example, the Regents Examination technical reports being prepared by the contractor in fall 2026 will cover the Regents Examinations administered in August 2025, January 2026, and June 2026. The technical reports will be based on operational test data provided to the contractor by NYSED. The contractor will be required to conduct data analyses to provide evidence regarding reliability, validity, and the scaling and equating of each Regents Examination title, as well as summary statistics for the operational results, including, but not limited to, those exam titles listed in this RFP. These technical reports will cover exams administered during the 2025–26, 2026–27, 2027–28, 2028-29, and 2029-30 school years. The contractor will implement a web-based functionality for the collection of testing counts for the Regents Examination program. Collection of this information from authorized users at schools, such as building principals, must take place three times a year during predetermined dates to provide print quantities to NYSED in support of Regents Exams administered in January, June, and August. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: NCS Pearson Inc Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 17.00% WBE Goal: 13.00%