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  5. ›City Hall VAV Boxes Replacement Project

Rhode Island City of East Providence·Rhode Island

City Hall VAV Boxes Replacement Project

Closes 11/17/2025$500k – $1.5MRequest for ProposalLogin required
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Description

The City of East Providence is seeking a contractor to replace existing VAV boxes and controls at City Hall. The project includes the replacement of 17 VAV boxes, provision of new VAV controllers, modification of existing BAS, and testing and commissioning of the new system. The contractor will be responsible for all labor, materials, equipment, and services necessary to complete the work. The project must be completed within 180 consecutive calendar days from the date of the Notice to Proceed. Key aspects of the project include: • Replacement of VAV boxes on the first, second, and third floors • Provision of new VAV controllers and modification of existing BAS • Testing and commissioning of the new system • Compliance with prevailing wage rates and liquidated damages for delays • Submission of all O&M manuals, as-built drawings, training, warranties, and completion of all punch list items within 30 calendar days after Substantial Completion

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Kimberly Brown(Acting Procurement Specialist)

[email protected]

(401) 431-4607

Key dates

Opened
10/22/2025
Questions due
11/5/2025
Pre-bid meeting
10/29/2025Mandatory
Site visit
10/29/2025Mandatory
Closes
11/17/2025
Duration
180 days

Last updated

Details

Type
Request for Proposal
Industry
Construction
NAICS
236220
Solicitation №
EP24/25-029

Budget estimate

$500,000 – $1,500,000

Based on the scope of work and the project duration, the estimated budget for this project could be between $500,000 and $1,500,000. This estimate takes into account the cost of labor, materials, and equipment necessary to complete the replacement of 17 VAV boxes, provision of new VAV controllers, and modification of existing BAS. The actual budget may vary depending on the contractor's bid and the City's budget. Factors that may influence the likely payment range include the complexity of the project, the experience and reputation of the contractor, and the availability of materials and labor.

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