Multifunctional Copier Fleet & Managed Print Services

The City of Hialeah is seeking a qualified vendor to provide a turnkey managed print solution, including the delivery, installation, configuration, and ongoing maintenance of approximately 104 Multifunctional Printers (MFPs) across multiple municipal facilities. The vendor must provide comprehensive Managed Print Services (MPS), including all maintenance, repairs, parts, and consumable supplies (excluding paper), billed on a Cost-Per-Copy (CPC) basis. The selected vendor will be responsible for providing a sixty (60) month lease agreement, utilizing an established and recognized cooperative purchasing agreement. Key features required include network printing, copying, and color scanning capabilities, email-to-fax functionality, RFID authentication, duplex printing, and high-speed scanning. The vendor must also provide a comprehensive maintenance agreement, including all-inclusive service, response time, uptime guarantee, and automated supply replenishment. • The vendor must provide a comprehensive pricing proposal based on a sixty (60) month lease agreement. • The pricing schedule must be clearly organized by City Department, itemizing the monthly lease cost for each specific Multifunctional Printer (MFP) and all required accessories. • The proposal must clearly delineate the all-inclusive Managed Print Services Cost-Per-Copy (CPC) rates for both Black & White and Color prints, specifically broken down by each required machine speed tier. • The pricing proposal must prominently identify the recognized cooperative purchasing agency and the exact contract number being leveraged to authorize the submitted pricing.