Request for Proposal (RFP) for Engineering Planning and Landscaping Services Reconfigure and Improve Rothermel Park Project

Project Description with Site PlanA. Intent, Purpose and BackgroundThe Village of Kinderhook, NY, (a municipal contractor working under a New York Forward (NYF) grant and project contract C1003027 issued by the New York State Department of State (NYSDOS), intends to Reconfigure and Improve Rothermel Park to include upgrades for new playground equipment, sporting courts, and the addition of other playground items and amenities. To accomplish this objective, the Village of Kinderhook is hereby issuing this Request for Proposals (RFP) to procure an engineering planning and landscaping consultant to undertake the development of draft and final design, and construction documents to include drawings, plans, specifications, lists of equipment to procure, and produce cost estimates inpreparations to conduct the Bid Processes and the Selection of a Construction Contractor. Located in Columbia County, Rothermel Park is located within the Village of Kinderhook boundary at 19 Rothermel Avenue. Rothermel Park is a popular community gathering space that contains three baseball fields, a tennis court with pickleball markings, an outdoor pavilion, a playground, public bathrooms, basketball court and it is adjacent to the Albany-Hudson Electric Trail Trailhead with parking and a bike-repair station. The Village’s website:https://villageofkinderhook.org/village_projects/current/ny_forward.php#outer-515 contains NY Forward documentation that may be used as reference resources in developing a proposal. Attachment A. 4 Page Rothermel Park.pdf - Project Description, specifically covers the Rothermel Park Improvements envisioned as a first cut at a conceptual design. This design was used as a basis for the NY Forward funds requested and to estimate project costs. Upon the Village of Kinderhook’s execution of a project contract with NYS DOS a steering committee, comprised of the Mayor, two Trustees (serving as Committee Chairpersons), the DPW Supervisor, and several community volunteers, was formed to guide the decision making process and to move this project forward to completion, see Attachment B. Steering Committee Agenda – identifying members and responsibilities. This endeavor is a community-based initiative, and it is important to consider resident input as well as embracing processes and concepts that incorporate better ideas for the utilization of public space. Refer to the web site found at: https://www.pps.org/article/what-is-placemaking. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%