Maintenance, Custodial, Facilities Supplies and Services

Cedar Hill Independent School District (CHISD) is issuing an RFP to build a pre‑qualified vendor list for maintenance, custodial, and facilities‑related supplies and services. The district will award multiple contracts, each covering a three‑year base term with the possibility of two one‑year extensions (up to five years total). No specific quantities or pricing are required at this stage; vendors are asked to provide discount structures off their regular price lists. The district anticipates spending more than $50,000 in these categories over the next twelve months and will select vendors based on price, quality, ability to meet needs, long‑term cost, delivery capability, reputation, and past relationship. All responses must be submitted electronically by September 15, 2026; questions were due by August 15, 2026. Key points: • Scope: Maintenance, custodial, and facilities supplies/services for K‑12 campuses. • Goal: Establish a discount‑based vendor list; no immediate work required. • Contract term: 3 years + up to 2 one‑year extensions (max 5 years). • Award process: Multiple vendors may be awarded; evaluation weighted (price 25 pts, quality 15 pts, etc.). • Budget: District expects > $50 k annual spend in this category. • Submission: Online only, deadline 9/15/2026 2 PM CT; questions due 8/15/2026 2 PM CT. • Compliance: HUB/MWBE/SBE certifications encouraged; extensive certifications and disclosures required.