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Michigan Department of Technology, Management and Budget—Procurement·Michigan

AI Document Processing and Digitization RFP

Closes 1/13/2026$500k – $2MRequest for Proposal
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Description

The State of Michigan is seeking a contractor to provide AI document processing and digitization services. The contractor will be responsible for implementing a solution that can extract information from documents, identify and extract key data, and provide outputs in a specified format. The solution must also allow for human-in-the-loop evaluation and training, and must be able to integrate with existing systems. The contractor will be required to provide support services, including implementation, training, and ongoing support. The contract will be awarded based on a best-value evaluation, with a focus on the contractor's technical capabilities, experience, and pricing. Some key features of the required solution include: • Custom ingestion of non-standard documents • Output of a document summary in narrative format • Assignment of risk values based on defined criteria • Identification and extraction of property information, environmental data, and other key data • Evaluation of data and summarization of document information • Provision of rationale for automated scoring • Allowance for use of external data sets to aid in performance The contractor will be required to provide a detailed proposal, including a description of their solution, their experience and qualifications, and their pricing.

Attached files

Contact

Shannon Romein(Solicitation Manager)

[email protected]

(517) 898-8102

Key dates

Opened
12/15/2025
Questions due
12/1/2025
Pre-bid meeting
11/19/2025
Closes
1/13/2026

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
511210
Solicitation №
RFP-171-260000000345-4

Budget estimate

$500,000 – $2,000,000

The budget for this opportunity is likely to be in the range of $500,000 to $2 million, based on the scope of the project and the requirements for the solution. The State of Michigan has not provided a specific budget for the project, but the requirements for the solution suggest that it will be a significant investment. The contractor will be required to provide a detailed pricing proposal, including all costs for licensing, support, implementation, and training. The factors that may influence the likely payment range include: • The complexity of the solution required • The level of customization and integration required • The number of users and the scope of the implementation • The level of support and maintenance required • The experience and qualifications of the contractor

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