Description
The City of Columbus Department of Building and Zoning Services is seeking to establish a contract with one Contractor to purchase copier maintenance service and supplies expressed as a cost per copy for a 12 month period. The Contractor will provide cost-per-copy services, staple cartridge refills, and maintenance for a Ricoh MP C4504ex copier. The City will pay the Contractor by the number of black & white and color copies generated by the machine, with prices to be quoted firm and fixed for the term of the agreement. The bid will be awarded to the lowest, responsive, responsible, and best bidder. Key considerations include the Contractor's experience, equipment, and personnel needed to fully perform the contract requirements.
• The contract term is 12 months, from April 1, 2026 to March 31, 2027.
• The City will only pay for copies made and staple cartridges as needed, with no minimums or maximums.
• The Contractor shall respond to service calls within 30 minutes of the initial request and have a technician on site within 4 business hours.
• The City reserves the right to audit and inspect the Contractor's records and operations.
• The Contractor must have a valid City of Columbus contract compliance number and meet all minimum requirements.