Re-Bid Ballot by Mail Services for the El Paso County, TX

The El Paso County, Texas is seeking a qualified vendor to manage the Ballot by Mail process. The selected vendor will be responsible for providing all necessary ballot materials, including the ballot, return envelopes, voter instructions, and related inserts, to voters who have submitted a complete Application for a Ballot by Mail (ABBM). The vendor must follow all guidelines set forth by the Texas Secretary of State, including requirements for the verbiage, size, and format of envelopes, and must ensure the use of the most current and approved versions. The contract will be for a one-year term with the option to renew for four additional one-year terms. Some key responsibilities include: adhering to all deadlines in accordance with the Texas Election Code, implementing adequate quality control procedures, submitting proofs of each official ballot type/style or by precinct to the El Paso County Elections Department for review and approval prior to printing, and preparing complete mail ballot packets. • Manage the Ballot by Mail process • Provide all necessary ballot materials • Follow Texas Secretary of State guidelines • Ensure use of current and approved versions of materials • Adhere to Texas Election Code deadlines • Implement quality control procedures • Submit proofs for approval • Prepare mail ballot packets