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  5. ›Dinex Cart Service

County of San Mateo·California

Dinex Cart Service

Closes 10/14/2026$250k – $1MRequest for Proposal
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Description

The County of San Mateo is seeking a qualified vendor to provide full‑service maintenance, repair, and refrigerant conversion for its Dinex patient‑meal heating carts used at San Mateo Medical Center facilities. The scope includes diagnosing oil leaks, replacing the hot‑side coil, and converting the system to the environmentally‑compliant R448A refrigerant. The contract will run for five years, with the award expected after a best‑value evaluation of technical approach, qualifications, team experience, and price. • Repair of existing Dinex carts (leak diagnosis, coil replacement). • Refrigerant conversion to R448A. • Ongoing preventive maintenance over a 5‑year term. • Compliance with County’s local‑business preference policies. • Submission via eProcurement portal by October 14, 2026. • Evaluation criteria: approach (30 %), qualifications (25 %), team (20 %), price (25 %), plus preferential points for local businesses.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

SMMC Contracting(Contracting)

[email protected]

(650) 573-2222

Key dates

Opened
9/16/2026
Questions due
9/30/2026
Closes
10/14/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Engineering Services
NAICS
811310
Solicitation №
66600-2627-265

Budget estimate

$250,000 – $1,000,000

The solicitation does not disclose a budget. Based on typical five‑year service contracts for specialized medical equipment maintenance (including parts, labor, and refrigerant conversion), a mid‑size vendor could expect annual fees ranging from $50,000 to $200,000, resulting in a total contract value of roughly $250,000 to $1,000,000 over the full term. The lower end assumes minimal cart volume and basic repairs; the higher end assumes multiple carts, extensive preventive maintenance, and premium service levels.

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