On Call Boiler Maintenance

The State of Kansas is issuing an Invitation for Bid (IFB) to establish a Qualified Vendor List (QVL) for on‑call boiler maintenance, service, industrial mechanical work, and new installations across the state. The contract will be awarded on a line‑item basis, with individual projects not to exceed $250,000 and a total contract period from award through June 30 2030. Vendors will be called upon as needed, with work ranging from routine boiler inspections and repairs to major component replacements, fuel‑oil pump servicing, refractory work, and compliance‑related tasks. The State may re‑release the IFB periodically to refresh the vendor pool. • Scope: Boiler, steam plant, distribution piping, pumps, compressors, tanks, fuel‑oil systems, refractory, combustion analysis, safety devices, insulation, and new installations. • Contract type: On‑call, indefinite‑delivery, multiple award; projects ≤ $250,000, larger projects ≥ $25,000 must be competitively bid. • Duration: Up to 4 years (award through 30 Jun 2030). • Location: Statewide, Kansas facilities. • Submission: Electronic ([email protected]) or hand‑delivered by 22 Sep 2026 2:00 PM CST. • Questions due: 15 Sep 2026. • No mandatory pre‑bid meeting; no bid guarantee required. • Required certifications: immigration, sexual‑harassment, boycott‑of‑Israel, telecom equipment, tax clearance, etc. • Payment: Hourly labor rates, overtime, travel, emergency rates; material markup cost‑plus. • Estimated annual spend: $200‑$500 k (based on typical boiler‑maintenance demand for a state‑wide fleet).