Fold, Stuff & Mail - W-2s / Treasury

The City of Worcester is seeking a vendor to perform document handling services for its employee tax forms. The contract requires the folding and stuffing of customer‑provided W‑2 forms (8,000 units) and IRS 1095 forms (8,000 units) into city‑supplied envelopes, followed by first‑class mailing of each package. All mailing must be completed by 31 January 2026. The solicitation includes standard insurance, bonding, and warranty requirements, and the award will be made to the lowest responsive and responsible bid. • Scope: Fold & stuff 8,000 W‑2 packets and 8,000 1095 packets; mail total 16,000 pieces via First‑Class. • Quantities: Updated to 8,000 units per item (total 16,000 mail pieces). • Deadlines: Bid submission by 20 Nov 2025 4:00 PM; mailing completion by 31 Jan 2026. • Requirements: City‑provided envelopes, insurance (General Liability $1M/$2M, Auto $1M, WC), 1‑year warranty, compliance certifications, and prompt‑pay terms.