2026-07-07 RFP for installing Solar Panels at the AD Lewis Center

Here is a summary of the RFP document: **Project Overview** The City of Huntington, West Virginia is seeking a licensed contractor to provide a turnkey solar energy project for the AD Lewis Center. The project includes engineering, upgrading electrical systems, providing equipment, and installing solar panels. **Key Dates** * Mandatory site visit: August 12th, 2026, 1:00 pm * Questions deadline: August 18th, 2026, 2:00 pm * Proposal submission deadline: August 25th, 2026, 10:00 am **Proposal Requirements** * Proposals must be submitted through BidExpress.com * Proposals must include: + Capability, knowledge, experience, and capacity to meet project requirements + Previous history working in Huntington + Certifications and licenses + Physical proximity to Huntington for emergency services + Bid, payment, and performance bonds + Hourly labor rates in accordance with the Davis Bacon Act + Total cost for the project, itemized by equipment and installation/labor cost + Savings analysis + System size, array size, annual production, and annual usage of electricity + Project schedule + Comprehensive general liability **Evaluation Criteria** * Prior experience with similar projects * Project team, suppliers, and sub-contractors * Key personnel experience * Thoroughness of proposal submission * References from previous clients **Selection Process** * A committee will evaluate proposals and rank companies based on the evaluation criteria * The company with the highest average ranking will be considered the most qualified * Fees will be negotiated with the most qualified company, and if unsuccessful, negotiations will move to the next most qualified company **Submission Requirements** * Cover letter expressing interest in performing the services * Proposal addressing each criteria, limited to 20 pages * Previous project reference letters and contact information **Contact and Communication** * All contact and communication must be addressed to the authorized representative, Dan Underwood, Director of Purchasing.