Description
The U.S. Department of State is seeking a five-star hotel in Jakarta to provide conference facilities, accommodation, and related services for the Southeast Asia Forum on Export Control (SEAFEC) 2026. The event will take place from September 14 to 19, 2026, and will convene representatives from the Government of Indonesia, Southeast Asia partner governments, U.S. Government officials, industry representatives, and international organizations involved in export controls, strategic trade management, and supply chain security.
Key requirements include:
• A five-star hotel in Jakarta with international recognition and brand
• Ability to accommodate senior U.S. Government and Indonesian Government officials
• Compliance with U.S. Embassy security, protocol, and operational requirements
• Capacity to coordinate with U.S. Embassy Regional Security Office (RSO) and Indonesian Presidential Security Details (Paspampres)
• Prior experience in hosting heads of state, presidential-level meetings, G20-related events, ministerial meetings, or equivalent diplomatic engagements requiring coordinated security operations
• Pillar-free ballroom with a minimum ceiling height of 8 meters, located on the ground floor with independent event access
• Minimum 8 breakout rooms located within the same floor as the ballroom and a controlled-access perimeter
• 1 room that can be designated as a USG control room
• 1 VVIP holding room near the ballroom and dedicated arrival route
The successful bidder will be required to provide a firm fixed price in Indonesian Rupiah for the services, including meeting packages, lodging, and other requirements.