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  5. ›Cardio and Strength Equipment - PM Services

Liberty Public Schools·Missouri

Cardio and Strength Equipment - PM Services

Closes 1/8/2026$20k – $50kRequest for Proposal
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Description

The Liberty Public School District #53 is seeking a qualified vendor to provide preventive‑maintenance (PM) and as‑needed repair services for all cardio‑ and strength‑training equipment across seven district facilities. The contractor will perform scheduled inspections, cleaning, lubrication, hardware checks, electronic testing, and documentation, and will also respond to unscheduled repair calls. The contract is initially one year with options to extend up to four additional years. • Service scope covers treadmills, ellipticals, bikes, rowers, stair‑masters, and strength machines from manufacturers such as Life Fitness and Aspire. • Minimum three PM visits per location (Spring, Summer, Winter windows) plus on‑call repair capability. • Vendor must supply detailed service reports after each visit, maintain insurance (WC & General Liability), be enrolled in E‑Verify, and meet all public‑sector procurement requirements.

Attached files

Contact

Rachel Naumann(Purchasing Manager)

[email protected]

(816) 736-5293

Key dates

Opened
12/5/2025
Questions due
12/18/2025
Closes
1/8/2026
Projected award
1/21/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Custodial and Facilities Services
NAICS
811199
Solicitation №
RFP 004-026

Budget estimate

$20,000 – $50,000

The solicitation does not disclose a budget. Based on typical preventive‑maintenance rates for fitness equipment (≈ $1,500‑$2,500 per site per visit) and three visits per year across seven sites, annual PM fees could range from $15,000 to $30,000. Adding potential unscheduled repair labor (estimated 80‑150 hours at $75‑$100 per hour) raises the total to roughly $20,000‑$50,000 per year. Therefore a realistic earnings window for the first year is estimated between $20k and $50k, with additional revenue possible if renewal options are exercised.

AI estimate from the solicitation

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