Description
The U.S. Embassy in Warsaw, Poland is seeking a vendor to provide lodging and conference services for 50 participants during the Consular Leadership Development Conference from April 10 to April 19, 2026. The vendor must provide a minimum of 50 rooms per 6 nights and a maximum of 55 rooms per 6 nights, including additional 3 nights for 5 rooms. The conference space should accommodate 50 persons and have multimedia projector with HDMI and wireless connectivity options. The vendor should also provide still and sparkling water throughout the days of the conference, morning and afternoon breaks with coffee, tea, juice, milk, sugar, and snacks, and lunches for 50 persons each day. The selected vendor must be a business entity legally registered and operating within Poland, and sub-contracting of lodging, conference space, or catering is prohibited. Key considerations for the client include the ability to provide high-quality lodging and conference services, compliance with local laws and regulations, and the ability to ensure the security and privacy of participants' data. Some of the key requirements for the vendor include:
• Providing a minimum of 50 rooms per 6 nights and a maximum of 55 rooms per 6 nights
• Providing conference space that can accommodate 50 persons
• Providing multimedia projector with HDMI and wireless connectivity options
• Providing still and sparkling water throughout the days of the conference
• Providing morning and afternoon breaks with coffee, tea, juice, milk, sugar, and snacks
• Providing lunches for 50 persons each day
• Ensuring the security and privacy of participants' data