RFP 735-2024-4385 Admissions Communication Flow Services

Midwestern State University is seeking a vendor to provide end‑to‑end admissions postcard production and mailing services for the 2024‑2025 academic year. The contractor will print, address, fulfill, and mail roughly 350,000 postcards of various sizes on 111‑lb gloss cover stock, using the university’s data files, performing address verification, and reporting invalid addresses. Mailings will occur semi‑monthly (or monthly) via bulk USPS, with first‑class used for low‑volume drops, and postage will be invoiced after mailing. The vendor must submit pricing per postcard size, provide certified PDF proofs, deliver physical sample postcards, and meet a 14‑day default delivery lead time unless otherwise stated. The contract runs Sep 1 2024 – Aug 31 2025 with up to four one‑year renewal options, and payment terms are net‑30. • Print, address, and fulfill ~350k postcards (6×8, 6×9, 6×11) on 111‑lb gloss cover stock. • Perform data “wash” against USPS standards and return invalid addresses. • Mail semi‑monthly via bulk USPS (first‑class for small batches); postage billed after mailing. • Provide certified PDF proofs, physical samples, pricing per size (printing + postage), and meet 14‑day delivery lead time.