Sole Source Request to Purchase Rtec Instruments – Surface Characterization System

Mississippi State University is seeking to purchase a Rtec Instruments Surface Characterization System (SMT‑5000 platform) through a sole‑source procurement. The system combines instrumented indentation, scratch testing, tribology, 3D optical profilometry, and coating thickness measurement in a modular, plug‑and‑play architecture. The university has determined that Rtec Instruments is the only vendor offering this exact configuration and patented technologies, and has negotiated a quoted price of $98,978 covering equipment, shipping, installation, and on‑site training. The procurement is being posted as a “Request for Information” but functions as a sole‑source purchase; objections must be submitted in writing to the Chief Procurement Officer. • Equipment: Rtec SMT‑5000 Surface Characterization System (incl. Scratch Test Module, Lambda Head optical profiler, etc.) • Total quoted cost: $98,978 (includes shipping, installation, training) • Sole source justification: unique patented features, no alternative vendors or distributors • Objection process: written notice to Jennifer Mayfield, CPPO, with subject “Sole Source Objection” • Posting date: 2026‑09‑17; submission deadline: 2026‑10‑01.