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City of Denton·Texas

Scale Calibration & Maintenance

Closes 12/17/2025$50k – $200kRequest for Proposal
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Description

The City of Denton Solid Waste Department is seeking a vendor to provide quarterly calibration and maintenance for five Cardinal Hydraulic Load Cell Truck Scales and one floor scale. The successful vendor must be a certified Cardinal Scales calibration, repair, and maintenance vendor. The scope of work includes quarterly calibrations, scheduled and approved ahead of time to minimize traffic interruption at the landfill. The vendor must be able to perform calibrations after hours, although this is not required. The pricing must include all inclusive costs for calibration, destination, travel, and other fees. • The City of Denton is seeking a vendor with considerable experience in providing goods or services of this solicitation. • The awarded individual or business must possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients. • The selected individual or firm should be able to provide innovative methods to deal with municipal challenges and cost-effective solutions. • The RFP scoring criteria are as follows: Compliance with specifications - 30%, Probable performance - 30%, Cost - 40%.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Crystal Westbrook

[email protected]

(940) 349-7100 x7172

Key dates

Opened
11/24/2025
Questions due
12/10/2025
Pre-bid meeting
12/8/2025
Site visit
12/8/2025
Closes
12/17/2025
Duration
12 months

Last updated

Details

Type
Request for Proposal
Industry
Utilities and Waste Management
NAICS
562910
Solicitation №
8970 Addendum 1

Budget estimate

$50,000 – $200,000

Based on the scope of work, which includes quarterly calibrations for six scales, the estimated budget could be in the range of $50,000 to $200,000 per year. This estimate is rough and based on the assumption that the cost of calibration and maintenance for each scale could be around $2,000 to $10,000 per quarter, depending on the complexity of the work and the location of the scales. The actual budget could be higher or lower, depending on the vendor's experience, the level of competition, and the City of Denton's budget for this service.

AI estimate from the solicitation

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