OCA-8JD/Equipment Maintenance

The New York State (hereinafter “NYS”) Unified Court System (hereinafter “UCS”) 8JD Administrative Office (hereafter “8JD”) is soliciting sealed bid proposals for the purpose of establishing unlimited on-site maintenance/repair services on various pieces of automation equipment (hereafter, equipment and described in the Detailed Specifications below) forcourts and related agencies in eight (8) counties located within the 8JD (see Locations andMap of NYS Judicial Districts, Exhibit D & Exhibit E respectively). The contractor will provide on-site maintenance/repair service for all covered equipmentduring the 8JD's business hours, (hours depend on specific locations), Monday through Friday(except the following holidays: New Year’s Day, Martin Luther King, Jr. Day, Lincoln’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day,Election Day, Veteran’s Day, Thanksgiving Day, Christmas Day), and must respond torequests for service within the time periods listed in the services requirements sectioncontained herein. A current (September 2025) equipment inventory (Exhibit C) is provided for informational purposes only and is intended to provide the bidder with the types of equipment that might be covered under an awarded contract. Bid Issue Date* Tuesday, December 9, 2025 Bid Question Due Date Friday, December 19, 2026 at 2:00PM Bid Submission Deadline Date January 6, 2026 at 2:00PM Estimated Contract Start Date March 1, 2026 The designated contact for this Request for Bid (RFB) is: Courtney Sim [email protected] Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None