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U.S. Department Of State·District of Columbia

PMSC for the facility's air handling units and variable frequency drives

Closes 6/19/2026$200k – $400kRequest for Quotation
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Description

The U.S. Embassy Berlin is seeking a contractor to provide preventive maintenance services for the facility's air handling units and variable frequency drives. The contractor will be responsible for performing semi-annual preventive maintenance tasks, including inspection, cleaning, lubrication, calibration, filter replacement, and other manufacturer-recommended procedures. The contract will be for a base year with four additional one-year options, with a potential conclusion date of April 2031. • The contractor must provide all labor, supervision, tools, materials, and consumables necessary to perform the maintenance tasks. • The maintenance tasks will be performed on 16 custom-fabricated York Air Handling Units, including associated motor starters and VFDs rated from 5 HP to less than 100 HP. • Repairs are not included in this contract and will be handled via separate purchase orders.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Berlin Procurement

[email protected]

Key dates

Opened
5/12/2026
Closes
6/19/2026
Duration
5 years

Last updated

Details

Type
Request for Quotation
Industry
Construction
NAICS
238220
Solicitation №
PR16001511

Budget estimate

$200,000 – $400,000

The budget for this contract can be estimated based on the scope of work and the duration of the contract. The contractor will be responsible for performing semi-annual preventive maintenance tasks on 16 air handling units, which may require a significant amount of labor, materials, and equipment. The contract will be for a base year with four additional one-year options, with a potential conclusion date of April 2031. Assuming an average cost of $10,000 to $20,000 per semi-annual maintenance task, the total cost for the base year could be around $40,000 to $80,000. With four additional one-year options, the total budget for the contract could be around $200,000 to $400,000. However, this is a rough estimate and the actual budget may vary depending on the complexity of the maintenance tasks, the cost of materials and equipment, and other factors.

AI estimate from the solicitation

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