Description
The City of New York is seeking a vendor to supply, install, and maintain digital mail machines, postage meters, consumables, and related services for a five‑year period. This indefinite‑quantity “C” requirement contract will be awarded to the lowest responsive and responsible bidder and includes equipment purchase or rental options, on‑site preventive and emergency maintenance, warranty coverage, and compliance with numerous NYC legal and safety riders (e.g., Side‑Guard, Executive Order 39, ESSTA). The solicitation is posted electronically via PASSPort, with a mandatory virtual pre‑bid conference (date to be announced) and a bid submission deadline of 9 / 23 / 2026.
• Scope: Provide digital mail systems (machines processing up to 260 pcs/min), postage meters (rental or purchase), consumables, accessories, installation, training, and 1‑year (or longer) warranty/maintenance.
• Contract Type: Indefinite‑quantity “C” requirement (unit‑price based), estimated procurement value up to $6.5 M, with potential extensions and a 30‑day delivery requirement.
• Compliance: Must meet Energy‑Star, UL, FCC, USPS standards, submit MSDS, maintain escrow for postage meters, and satisfy Side‑Guard and Executive Order 39 vehicle‑safety plan riders.
• Key Dates: Release 8 / 19 / 2026; Questions due 9 / 9 / 2026; Submission deadline 9 / 23 / 2026; Contract period 12 / 16 / 2026 – 12 / 15 / 2031.