Bulk Fuel and Lubricants-Countywide

The County of Gila, Arizona, is issuing a single‑award Invitation for Bid (IFB) to secure a qualified fuel and lubricant distributor that will supply and deliver bulk gasoline, diesel, and a full line of lubricants to all county fleet fueling sites across the Copper (Globe, Tonto Basin) and Timber (Payson, Young, Buckhead Mesa) regions. Bidders must price the entire scope—fuel at multiple tank locations and lubricants for designated sites—using a contract‑margin pricing model tied to OPIS rack rates. The contractor must provide delivery equipment capable of handling at least 2,000 gal of each fuel type simultaneously, submit contingency and seasonal access plans, and meet EPA and Arizona spill‑response requirements. All bids are due electronically or by hard copy by 3:00 pm on 10 Nov 2026; questions are due by 27 Oct 2026. The award will go to the lowest responsive and responsible bidder. • Scope: Supply & deliver bulk gasoline, diesel, and listed lubricants to 5 fuel sites + lubricant deliveries to Globe and Payson yards. • Volume: Approx. 309,000 gal of fuel annually (≈ 152 k gal gasoline, 157 k gal diesel) plus dozens of 55‑gal drums and 120‑lb grease kegs. • Delivery requirements: Minimum 2,000 gal capacity per fuel type, on‑site pumping, spill‑containment, real‑time ticketing within 2 business days. • Mandatory full‑scope bid – partial bids will be rejected. • Pricing: Contract‑margin per gallon added to OPIS rack price; lubricants priced per drum/keg (no separate evaluation). • Evaluation: Lowest combined evaluated price wins; responsibility and responsiveness also considered. • Submission: Electronic via Gila County Procurement Portal (preferred) or sealed hard‑copy to 1400 E Ash St, Globe, AZ. • Key dates: Questions due 27 Oct 2026; bid deadline 10 Nov 2026 (3 pm). • Required certifications: Debarment, Arizona Workers Act, Israel boycott, forced‑labor, etc.