Ballot by Mail Services for the El Paso County, Texas

The El Paso County, Texas is seeking a qualified vendor to manage the Ballot by Mail process. The selected vendor will be responsible for providing all necessary ballot materials, including the ballot, return envelopes, voter instructions, and related inserts, to voters who have submitted a complete Application for a Ballot by Mail (ABBM). The vendor must follow all guidelines set forth by the Texas Secretary of State and ensure the use of the most current and approved versions. The County intends to award a one-year contract, with the option to renew for four additional one-year terms. Some key responsibilities of the vendor include: • Adhering to all deadlines in accordance with the Texas Election Code • Implementing adequate quality control procedures to ensure the correct ballot style and precinct information is delivered to each voter • Submitting proofs of each official ballot type/style or by precinct to the El Paso County Elections Department for review and approval prior to printing • Preparing complete mail ballot packets, which must be mailed using First Class postage and in accordance with the Texas Election Code and Secretary of State guidelines • Providing postage estimates to the El Paso County Elections Department for the mailing of the ballot packets • Printing official ballots with a barcode on the ballot or stub, based on the Elections Department's preference • Delivering mail ballot packets directly to the United States Postal Service (USPS) • Printing additional official ballots for in-office use by precinct, as ordered by the Elections Department, including any needed envelopes or inserts • Packaging all ballots by precinct, clearly labeling shipping containers with contents, location, precinct number, and ballot style