Electronic Postage Services

Texas A&M AgriLife Extension Service is seeking a comprehensive electronic postage solution that will centralize, automate, and cost‑effectively manage all mail‑related transactions for its statewide network of district and county offices. The vendor must provide a cloud‑based platform (or equivalent) that integrates with Microsoft Word and Outlook, supports all major USPS mail classes, offers optional UPS/DHL/FedEx integration, supplies reporting with a 24‑month rolling history, and includes unlimited user administration, training, and no‑cost support. The solicitation also requires full PCI‑DSS compliance, a HUB Subcontracting Plan, and three references. • Core service: electronic postage platform with user‑level controls and reporting. • Technical requirements: cloud solution, TX‑RAMP Level 1 certification, PCI‑DSS compliance, integration with Microsoft Office, optional courier support. • Contract terms: 1‑year base term (up to four 1‑year renewals), price‑adjustment ceiling 3 %/CPI‑U, mandatory HUB subcontracting effort. • Timeline: questions due May 20 2026, proposal due May 29 2026, contract start expected Oct 1 2026. • Evaluation: 30 % price, 25 % functionality, 15 % account management, 10 % reporting, 10 % support, 5 % value‑added, 5 % references.