The Printing, Data Processing, Imaging, Inserting, Mailing Real Property Tax Bill, Delivery of Non-Imaged on Demand Tax Bill Forms and Electronic Notices

The County of Kauai’s Department of Finance seeks a qualified vendor to provide end‑to‑end printing, data processing, imaging, insertion, mailing, and electronic delivery of real‑property tax bills and related notices. The contract covers the production of installment and interim tax bill forms, non‑imaged on‑demand forms, associated envelopes (window and non‑window), postage handling, and the operation of an e‑notice portal for electronic delivery. Work will be performed under a 12‑month base period with the possibility of two one‑year extensions, and the award will be made to the lowest total‑price responsive bidder. • Scope includes printing ~45 M installment bills, ~5.5 M interim bills, ~10 M non‑imaged on‑demand forms, and ~50.5 M each of window and non‑window envelopes. • Contractor must image data onto bills, insert inserts, affix postage (no markup), and mail items according to strict USPS certification requirements. • Provide and maintain an online portal for e‑notices (email alerts, secure PDF access, mobile access). • Deliver bulk quantities by July 31 2026; mailing schedules start July 15 2026 and January 15 2026 for respective billing cycles. • Payments are made per‑item upon delivery and acceptance; partial payments after each milestone, final payment after full performance. • Must register in Hawaii’s Public Purchase system and may need to submit compliance documentation via the Hawai‘i Compliance Express (HCE) program.