Request for Information- Ballot Packet Printing and Mailing

The Maryland State Board of Elections (SBE) is issuing an RFI to gauge market capability for a future contract to print, produce, insert, and mail ballot packets for the 2028, 2030, and 2032 election cycles. The scope covers printing ballots of varying sizes and styles, producing test decks, manufacturing bilingual outgoing and return envelopes, printing assorted inserts (instructions, drop‑box lists, certificates, stickers, etc.), assembling packets, and handling all mailing logistics through USPS First‑Class Mail. The vendor must also provide security, quality‑assurance, and reporting plans, as well as a web‑based tracking system for election officials. Samples of complete ballot packets are required, and the RFI response must include company background, prior experience, a non‑binding cost estimate for a yearly term, and any past error histories exceeding $50,000. • Contract will cover base period (2028 election) plus two optional periods (2030, 2032) – up to 5 years total. • Must print up to 4.8 k unique ballot styles per primary and ~2 k per general election. • Volume: ~4.3 million registered voters; recent mail‑in volumes >1 million packets per election. • Deliverables include printed ballots, test decks, bilingual envelopes, assorted inserts, and a secure, tracked mailing process. • Required plans: mailing schedule, security protocol, quality‑assurance, and regular status reporting (monthly, weekly, daily as mailing commences). • Samples of five complete ballot packets must be submitted via SFTP. • Responses due September 18 2026; questions may be emailed to the primary contact.