Citywide Printing Services

The City of Pomona is seeking a qualified commercial printer to provide full‑service printing and related graphic‑design work for all city departments under a three‑year fixed‑price agreement with two optional one‑year extensions. The contract covers a wide range of printed materials—including business cards, letterhead, envelopes, carbonless forms, a recreation program guide, an annual housing report with bulk‑mail handling, and a consumer confidence tri‑fold—plus on‑demand color copies and design services. Bids will be evaluated on the “lowest responsible bidder” basis, with price calculated on the minimum quantities specified for each print category. Vendors must be listed on the City’s Prospective Bidders List, submit electronically through PlanetBids, and include sales tax (10.50 %) in all unit prices. Additional requirements include a 2‑hour on‑site response capability, 180‑day bid validity, and compliance with insurance, minority‑business, and Executive Order certifications. • Scope: Offset/digital printing, graphic design, binding, bulk‑mail fulfillment for categories A‑H (business cards, letterhead, envelopes, carbonless forms, recreation guide, housing report, consumer confidence report). • Contract term: 3 years + two 1‑year extensions; firm‑price; unit‑price model based on minimum quantities. • Procurement rules: Online submission only, prospective‑bidders list mandatory, sales tax inclusion, 2‑hour on‑site response, 180‑day bid validity, no third‑party registration. • Evaluation: Lowest responsible bidder; price on minimum quantities; capability, past performance, insurance, minority‑business questionnaire, EO N‑6‑22 certification.