Description
South Dakota’s Office of Procurement Management is seeking qualified vendors to supply multifunction printer‑copier‑scan‑fax devices (both black‑white and color) along with three‑year maintenance, service, and consumable support. The contract covers six device families ranging from 20 to 60 pages per minute, each required to meet strict networking, security, ENERGY STAR, and firmware update standards. Vendor must also provide optional accessories, on‑site response times, loaner units, and secure data‑erasure for hard drives at contract termination. The award will result in a one‑year base term (Oct 12 2026 – Oct 11 2027) with options for extensions and up to four renewals.
• Provide fully compliant MFPs with specified speeds (20‑60 CPM) and features (Ethernet, 802.1x, no wireless, etc.).
• Deliver zero‑base service and supplies maintenance; per‑copy cost calculated on actual usage, with limited annual rate adjustments.
• Meet rigorous response‑time requirements (2 hr for major alarms, 4 hr for minor) and provide loaner units when repairs exceed 8 hours.
• Submit both sealed‑paper bids (by July 7, 2026) and electronic bids (by July 16, 2026 opening) with full certifications, insurance, and background‑check authorizations.