Janitorial & Housekeeping Services Mandatory Site Visit Monday, 11/24/2025 at 10:00am

Here is a summary of the RFP document: **Introduction:** Rockingham County, New Hampshire is seeking proposals for janitorial and housekeeping services for its new municipal building. The building houses various departments, including the County Commissioners' Office, Registry of Deeds, Sheriff's Department, and County Attorney's Offices. **Proposal Submission:** Proposals must be submitted by December 10, 2025, at 7:30 a.m. ET. Proposals can be submitted in hard copy, via email, or online through Public Purchase. The proposal must include the organization's legal name, tax ID, completed Form W-9, itemized pricing, and other required documents. **Scope of Services:** The scope of services includes daily, weekly, monthly, and semi-annual cleaning tasks, such as: * Removal of trash and recycling * Cleaning of glass, floors, and surfaces * Disinfecting of restrooms, kitchens, and public areas * Sweeping, vacuuming, and mopping of floors * Dusting and polishing of surfaces * Cleaning of windows and window blinds **Requirements:** The successful bidder must: * Provide CJIS compliance training for employees accessing the County Attorney's Office and/or Sheriff's Office * Estimate costs for two cleaning shifts: daytime and after-hours or overnight * Provide references from three organizations currently being serviced * Maintain insurance coverage, including professional liability, workers' compensation, and general liability insurance * Comply with Rockingham County's non-appropriation and indemnification clauses **Evaluation and Award:** Proposals will be evaluated based on the responsiveness to the RFP, pricing, and other factors. The Rockingham County Board of Commissioners reserves the right to accept or reject any proposal or part thereof. The award will be announced at a regular scheduled Board of Commissioners meeting. **Contract Terms:** The contract will be for a period of one year, with the option to renew for additional years. The contractor must provide a detailed list of services, management procedures, and staff training tools required for the services. The contractor must also provide a list of tools and products used for cleaning purposes. **Appendices:** The RFP includes appendices with more detailed information on the cleaning requirements, preferred cleaning hours, and schedules for each department/office.