RFP SO26-06 Financial Management Software

The New Brunswick Board of Education is seeking a cloud‑based Enterprise Resource Planning (ERP) system that integrates financial, budgeting, payroll, and human‑resources functions for the district. The solution must be web‑hosted, secure, and support both Windows and Mac platforms, with full audit trails, e‑signatures, and multi‑level user security. The contract will run for one year beginning July 1 2026, with implementation starting as early as January 2026. Vendors must submit sealed paper proposals (original + duplicate) by the November 19 2025 deadline and satisfy extensive New Jersey statutory and federal compliance requirements. • Cloud‑based ERP covering finance, budgeting, payroll, HR, and position‑control • Required features: SSL encryption, e‑signatures, audit trails, multi‑level security, reporting, and integration with existing district systems • Mandatory paper‑only submission (sealed, duplicate) with precise labeling; no electronic bids accepted • Evaluation based on technical merit (55 points), finance module (20), payroll/HR module (20), and cost (5) • Contract term: July 1 2026 – June 30 2027, with possible renewal subject to budget and statutory limits