PROFESSIONAL PUBLIC MEETING MANAGEMENT SERVICES AND COMPREHENSIVE MEETING SOFTWARE PLATFORM

The City of Allentown is seeking proposals from qualified firms to manage and support all public meetings conducted by City Council, authorities, boards, and commissions. The selected vendor will provide end-to-end meeting management services supported by a robust, fully accessible meeting software platform capable of handling agenda creation, document management, public engagement, and multi-platform live streaming. The scope of work includes providing professional public meeting management services and a comprehensive meeting software platform that meets the requirements outlined in the RFP. Some key features required include live accessibility, platform conformance, documents and archives, virtual interface accessibility, and monitoring and testing. The vendor should have experience with municipal clients, provide references and past performance, and submit a cost proposal. • The RFP includes several attachments, such as a signature page, political contribution disclosure form, IBE preference form, MBE/WBE commitment form, and MBE/WBE prime contractor form. • The City of Allentown reserves the right to reject any and all proposals submitted and to request additional information from any contractor. • The contract term is not specified, but the City reserves the right to terminate the contract upon seven days' written notice to the contractor. • The City of Allentown will only receive sealed bids online via Public Purchase, and submissions shall be opened electronically and publicly posted on Public Purchase's website.