Description
The Maryland State Department of Education (MSDE) is seeking qualified vendors to provide high‑volume document digitization, scanning, indexing, and secure cloud storage for licensing records located in three regional offices (Harford, Carroll, and Alleghany Counties). Bidders may elect to service one, two, or all three locations. The work includes on‑site preparation, scanning per FADGI and ISO standards, metadata creation, quality assurance, and compliance with stringent state security and data‑protection requirements (including NIST CSF, SOC 2 Type 2 audits, and chain‑of‑custody logs). The contract term runs from approximately October 15 2026 to December 31 2026 with a total ceiling of $100,000. Small, minority, and veteran‑owned businesses are encouraged to submit quotes.
• Scope: On‑site document inventory, preparation, high‑fidelity scanning, indexing, metadata generation, and upload to a state‑designated cloud repository.
• Locations: Regional offices in Harford, Carroll, and Alleghany Counties, Maryland.
• Requirements: Experience with large‑scale, sensitive‑record digitization; compliance with FADGI, ISO 19264‑1:2021; SOC 2 Type 2 audit; background checks; NIST CSF controls.
• Deliverables: Searchable digital files (TIFF, PDF/A, JPEG2000), full metadata, quality‑assurance reports, weekly progress reports, and final chain‑of‑custody documentation.
• Timeline: Contract start ~Oct 15 2026, end Dec 31 2026; bids due Oct 12 2026; questions due Oct 6 2026.
• Budget: Up to $100,000 total, price per page to include all direct/indirect costs.
Attached files
Contact
Jeremy Wilson(Procurement Officer)