Electronic Poll Book Solution & Support Services

San Benito County is seeking a comprehensive Electronic Poll Book software solution to provide real-time voter lookup, verification of voter eligibility, and electronic signature capture. The solution must be fully certified by the California Secretary of State and offer features equal or superior to the current baseline. The County is evaluating both software-only solutions and turnkey hardware/software solutions. The successful vendor must deliver a system that guarantees full operational capabilities, training, and deployment in time for the November 2026 General Election. Key features of the solution include: • Voter Processing: Real-time lookup, verification of voter eligibility, and electronic signature capture • Data Integrity: Capability to maintain, update, and securely host voter lists, casting statuses, and election reporting • Hosting & Security: High-availability cloud hosting utilizing multi-tenant or dedicated secure environments compliant with California security guidelines The County requires a minimum of 20 hours of remote or hands-on administrative and technical training for County election staff. The project schedule must be submitted with the proposal, and the vendor must provide a detailed project timeline from contract execution to Election Day.