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Tennessee Technological University·Tennessee

RFQ - Yearbooks

Closes 5/20/2026$15k – $200kRequest for Quotation
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Description

Tennessee Technological University seeks a full‑service vendor to design, print, bind, and deliver its annual “THE EAGLE” yearbook. The contract covers a 144‑page, 9″ × 12″ hardcover volume with optional premium finishes, an online ordering platform, sales‑tax handling, and detailed revenue reconciliation. The vendor must accommodate a wide quantity range (75‑1,500 units) and provide per‑page pricing adjustments, with a five‑year term and the ability to request annual rate increases. • Produce custom‑cover hardcover yearbooks with optional foil, UV, embossing, and QR‑code features. • Supply electronic PDF proofs, manage online sales (including tax collection) and provide regular financial reconciliation reports. • Deliver the finished product FOB Cookeville, TN in time for spring distribution, supporting volumes from 75 to 1,500 units.

Attached files

Contact

Tina Girdley(RFQ Coordinator)

[email protected]

(931) 372-6350

Key dates

Opened
4/22/2026
Closes
5/20/2026
Duration
5 years

Last updated

Details

Type
Request for Quotation
Industry
Printing Services and Supplies
NAICS
323111

Budget estimate

$15,000 – $200,000

The RFQ does not disclose unit pricing, but typical university yearbook costs range from $30‑$70 per copy depending on volume and finish. Assuming an average of $45 per copy for the base estimate of 500 units yields $22,500 in the first year. Over a five‑year contract with potential volume growth (up to 1,500 units) and optional premium finishes, total revenue could fall between roughly $15,000 (low‑volume, minimal finishes) and $200,000 (high‑volume, full premium options and annual rate increases). Factors influencing the final amount include the per‑unit price the vendor submits, the actual order quantity each year, and any approved rate adjustments.

AI estimate from the solicitation

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