RFQ033820 - Trophies and Awards UTC

The City of Columbus, Department of Recreation and Parks, is establishing a Universal Term Contract (UTC) to procure a wide variety of trophies, plaques, medals, and ribbons for city leagues, tournaments, and special events. The contract will run from April 1 2027 through March 31 2030, allowing the City to order items on an as‑needed basis at pre‑negotiated discount rates off the vendor’s catalog pricing. Vendors must submit a firm discount, provide a price list, and meet experience and reference requirements. The solicitation includes detailed specifications for each award item and mandates compliance with Ohio state registration, diversity certification, and insurance requirements. • Scope covers dozens of trophy sizes, multiple plaque types (including bronze‑colored donor plaques), standard award medals, and both stock and custom ribbons. • Estimated annual spend is approximately $30 K, with no guaranteed minimum order volume; pricing is based on vendor‑provided discounts off list prices. • Vendors must submit a completed bid packet, price list, experience narrative, and at least four references; all submissions are public records.