Description
Purpose and Scope
The New York State Unified Court System (“UCS”), Office of Court Administration ("OCA") is soliciting sealed bids for the provision of hotel accommodations and conference services for approximately five-hundred and fifty (550) attendees at each of two seminars (referred to individually as “Seminar #1” and “Seminar #2,” or collectively as “Seminars”) to be held in the Hudson Valley Region as described herein. The accommodations and conference services are required on the dates below.
Bidder must bid on both Seminar #1 and Seminar #2.
Bidder must have the capacity to hold the Seminars’ meeting and dining space at one hotel facility.
Should the bidder’s proposed hotel for the Seminars not have the capacity to meet the total overnight lodging requirement for each day of the Seminars, the bidder may meet the overnight lodging requirement by “partnering” with one or more hotels (“Partner Hotel”). See Exhibit B (Scope of Work) for qualifying details.
Seminar Dates
Seminar #1: Monday, June 22- Thursday, June 25, 2026 (4 days)
Seminar #2: Tuesday, July 7- Thursday, July 9, 2026 (3 days)
Overnight Lodging Dates
Seminar #1: Sunday, June 21 - Wednesday, June 24, 2026 (4 nights, check-out June 25, 2026)
Seminar #2: Monday, July 6- Wednesday, July 8, 2026 (3 nights, check-out July 9, 2026)
** See EXHIBIT B, SCOPE OF WORK for detailed specifications. **
Key Bid Dates (Note: OCA reserves the right to modify any Key Bid Date as it may deem appropriate.)
EVENT
DATE
Bid Issue Date
Monday, November 24, 2025
Bid Question Due Date
Monday, December 15, 2025 at 2:00PM Eastern
Bid Submission Deadline Date
Tuesday, January 6, 2026 at 2:00PM Eastern
Estimated Contract Start Date
June 21, 2026
Designated Contact
The designated contact for this Request for Bid (RFB) is:
Alina P. Zielinski [email protected]
Business enterprises awarded an identical or substantially similar procurement contract within the past five years:
Hotel Saranac, Saranac Lake, NY
Attached files
The solicitation documents live at the source — open the bid source above to download them.