Description
The U.S. Embassy Tokyo is seeking a contractor to provide one qualified, full-time professional coordinator to carry out America 250 Program for the U.S. Mission Japan. The coordinator will be responsible for planning, tracking, logistics coordination, stakeholder engagement, documentation, reporting, and on-site event support for America 250 programming. The contract will be for a period of 12 months, from the award date through January 31, 2027. The coordinator must be an American citizen with at least five years of professional experience working directly for, with, or in close partnership with the U.S. Department of State or another U.S. government agency. Some key responsibilities include:
• Maintaining the America 250 master event calendar and milestone tracker
• Tracking deadlines, dependencies, required approvals, and deliverables
• Preparing meeting agendas, summaries, and action items for internal and external coordination meetings
• Monitoring progress across Embassy sections, consulates, USFJ partners, Japanese government contacts, volunteers, and private-sector stakeholders
• Providing liaison support between Embassy sections involved in logistics, protocol, public affairs, and security
• Assisting with guest list coordination, invitation processes, seating charts, and stakeholder lists
• Supporting Embassy leadership with real-time updates and coordination tasks
• Assisting with VIP support, guest flow, signage, and troubleshooting.