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City of Denton·Texas

HVAC Services

Closes 1/14/2026$100k – $500kRequest for Proposal
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Description

The City of Denton is seeking a vendor to provide HVAC services to various departments within the city. The scope of work includes field investigation, review of material and labor options, preventive maintenance, installation of new services and equipment, troubleshooting and repair, and removal and disposal of equipment. The vendor must have a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients. The vendor must also have the ability to accomplish all aspects of the requested services. Key aspects of the job include: • Providing HVAC services on an as-needed basis • Conducting field investigations and reviewing material and labor options • Performing preventive maintenance and repairs • Installing new equipment and services • Removing and disposing of old equipment • Maintaining a safe work environment and complying with all applicable laws and regulations • Providing a single point of contact for service requests and invoicing • Meeting minimum qualifications, including having a Class A HVAC license and being a Trane dealer or able to obtain Trane equipment

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Crystal Westbrook(Contract Manager)

[email protected]

(940) 349-7100 x7172

Key dates

Opened
12/19/2025
Questions due
1/7/2026
Closes
1/14/2026

Last updated

Details

Type
Request for Proposal
Industry
Construction
NAICS
238220
Solicitation №
8982

Budget estimate

$100,000 – $500,000

The budget amount for this opportunity is not explicitly stated in the document. However, based on the scope of work, which includes providing HVAC services on an as-needed basis, the budget amount is likely to be a recurring payment for services rendered. The city will pay the contractor by statement bi-weekly, and the contractor will submit a bi-weekly statement listing all work invoices for the previous two weeks. The cost of parts and materials will be invoiced at the cost of materials and parts multiplied by the contracted markup. A rough estimate for the budget amount could be in the range of $100,000 to $500,000 per year, depending on the frequency and scope of the services required. This estimate is based on the assumption that the contractor will provide services on a regular basis, and the city will pay for these services based on the agreed-upon rates and markups.

AI estimate from the solicitation

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