RFQ #SMCPS‐2024-SP-GCASS

The Board of Education of St. Mary’s County is seeking qualified vendors to provide comprehensive audio support for three high‑school graduation ceremonies in 2024, including equipment, setup, delivery, and labor. The contract may be extended to cover the 2025 and 2026 ceremonies, giving the vendor a multi‑year opportunity if they perform well. • Scope includes supplying all audio‑related hardware (microphones, speakers, mixers, etc.), transportation, installation, and on‑site technical staffing for three separate high‑school graduations. • Vendor must be able to deliver turnkey audio services, ensuring clear sound reinforcement, live mixing, and prompt teardown after each event. • The solicitation encourages participation by Minority Business Enterprises and allows the school system to award the contract in whole or in part, with the possibility of multiple awards. • Bids must be submitted electronically to the Procurement Coordinator by the stated deadline; no pre‑bid meeting or site visit is required. • The contract is subject to funding availability and may be renewed for the 2025 and 2026 graduation ceremonies.