Police Department Facilities Management Services

The City of Rialto is seeking a qualified contractor to provide comprehensive facilities management services for its Police Department facilities, including maintenance, operations, and administrative support. The selected contractor will be responsible for delivering reliable, high-quality support across all major building systems and site components. The scope of work includes routine and preventative maintenance, mechanical systems support, project management, and administrative responsibilities. • Routine inspection, upkeep, and repair of structural, architectural, exterior elements, and interior elements • Preventative and corrective maintenance of HVAC, electrical, lighting, plumbing, and related utility systems • Regular testing, servicing, and minor repair of emergency generators, access control, security cameras, alarms, and communication infrastructure • Daily custodial services and exterior facility upkeep across all facilities • Weekly landscape services including mowing and trimming • Quarterly deep cleaning and quarterly window cleaning • Supply and restock of janitorial materials and consumables • Exterior upkeep including painting, graffiti removal, and basic structural maintenance • Weekly parking lot sweeping • Adherence to Rialto Police Department security and access control procedures • Maintenance of detention areas, evidence storage systems, training spaces, and other law enforcement specific areas requiring technical proficiency and confidentiality • Firing range maintenance: Perform monthly deep cleaning, ventilation checks, and annual lead/metal recovery services • Generator Maintenance: Weekly test cycles, quarterly fuel checks, and annual professional service • Elevator Service: Monthly safety checks, quarterly preventative maintenance, and annual permit coordination • Ensure compliance with safety and environmental standards • Quarterly and annual inspections of sprinkler systems, extinguishers, alarms, and hydrants • Maintenance and tagging of safety equipment per state code • Implementation of a proactive maintenance calendar to ensure compliance with manufacturer recommended service intervals and warranty conditions • Scheduled maintenance (weekly, monthly, quarterly, annual) per manufacturer and industry standards • Roof cleaning and inspection quarterly per calendar year • Quarterly HVAC filter replacement, lubrication, and coil cleaning • Routine plumbing inspections and annual backflow testing • Scheduled pest control services with contingencies for additional treatments • Quarterly parking lot lighting inspections • Routine parking lot inspections and cleaning • Routine maintenance of the Facility UPS and inspection annually • Routine maintenance of the facilities Cellular Distributed Antenna System (DAS), quarterly signal check per calendar year, full system inspection annually • Prompt on-call 24/7 response for unscheduled maintenance requests and emergent facility issues to minimize downtime or disruption to Police Department operations